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Preparing for Your Committee Meeting

Updated: Jan 6

Honours boards being discussed at a committee meeting.

A Guide to Presenting Your Honours Board Project

Getting approval for an honours board project at a committee meeting can feel like a big task. There’s a lot to cover, and you want to make sure the idea gets the support it deserves. With the right preparation, though, you can confidently present your case and secure the green light whilst answering questions with confidence.

Here’s how to prepare and get everything in order before the meeting.


Understand What Matters to the Committee

Every committee has its own priorities. Some focus on tradition, while others are more budget-conscious. Think about what’s most important to your club. Do they wanted wooden honours boards? Are they open to modern honours boards with an acrylic design? Whats the budget for this project? Do you want to keep the existing club history & transfer it to the new boards? Put yourself in their shoes if you can. If you anticipate the questions they might ask, like how much the board will cost, how it will be updated, and where it will go, you’ll be in a stronger position to respond.


Bring the Right Materials

Visuals can go a long way in helping people understand your idea.

A few suggestions:

  • A simple design mock-up with your club’s colours and logo.

    • We can supply these for you.

  • Wood samples if you need accurate colour matching.

    • We can also supply these for you.

  • A quote showing the various costs, perhaps for options you've considered.

    • You've guessed it... we can also supply this for you too.

  • Helpful notes and information in case there is anything you might have missed.

    • Download our helpful guide by clicking the button below. Honestly, it's packed with plenty of information and FAQ's that people have asked us over the last 50 years. We don't need your email, it's free because we know it'll help you.

  • Oh! ..and we know what some committee meetings can be like, hence why we're suggesting you download the helpful guide.

  • Remember we are only a phone call or email away if you need us too!


These details can help the committee picture how an honours board will look & feel at your club whilst also giving them the confidence that all bases are covered.



Be Clear About Costs

It’s natural for costs to be a big concern. Be upfront and well-prepared with a breakdown of expenses:

  • Our quotes and design proofs clearly show all costs and detail a very clear specification of what you / your club will be receiving.

  • Our quotes are broken down so you can see exactly how much each board costs, along with a separate price for delivery / installation.

  • TIP: Beware of suppliers adding on extra costs for more lettering.

    • Our prices include unlimited lettering at the time of manufacture.

    • We like to keep things simple.

  • We offer an installation service, nationwide delivery, or you can collect from ourselves in Clevedon (BS21 6SR).


Explain the long-term value too. Honours boards are built to last and create a sense of pride that grows year after year. If your club has a tight budget, consider mentioning acrylic boards as a cheaper alternative to wooden boards.


We offer an industry leading 8 year warranty against material and manufacturing defects.


Download our Guide to Honours Boards for Committee Meetings.

We understand the committee process which needs to happen and how that can sometimes become drawn out if numerous people are asking questions which you may not know the answers to.

So without wishing to reiterate the point too much, we've put together a simple booklet which helps to ensure you've got a wealth of information right at your finger tips. It's the same one as mentioned above, we're just making sure it's not been missed.




Highlight Practical Benefits

Honours boards serve a real purpose with little requirement for maintenance.

  • Easy updates: We supply honours board updates in an easy to install package. Allowing clubs to keep their boards up to date at a low cost themselves.

  • Low maintenance: Modern materials are durable and require minimal upkeep. Generally speaking, they just need a wipe over to keep clean. Please see our guide on the care of honours boards for more details.

These practical points can address concerns while emphasising the benefits.


Keep the Meeting Discussion Efficient

You know your committee’s style. Some will want every detail, others just the essentials. Either way:

  • Circulate your proposal (design + costs) before the meeting if possible.

  • Keep your summary short and to the point.

  • Note any questions you can’t answer on the spot and commit to following up.

    • We can supply the answers quickly if needed, we are just a phone call away and our friendly team will be happy to help.


We’re Here to Help

If you want your presentation to go smoothly, we can support you at every stage. Whether it’s providing detailed designs, creating a tailored quote, or helping with technical details, we’ve got you covered. Need advice? Just ask. We’re happy to chat with the committee or provide additional materials to back you up.

quotes@signetsigns.co.uk or 01275 463601 are the two most direct ways to contact us, or if you'd prefer our online chat window should be down in the bottom right of your screen.


Conclusion

Presenting an honours board project might feel intimidating, but with the right preparation, it’s absolutely achievable. Start with a clear plan, bring strong visuals, and focus on how the board benefits the club. And remember, we’re always here to help you make your case.

Ready to take the next step? Contact us for personalised advice and resources to help you succeed.



 
 
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